Privacy Policy

About Us

Allan & Gill Gray Foundation serves dual purposes; to support the long-term success of Allan Gray, Orbis and Allan Gray Australia groups of asset managers in the efforts to add value for clients; and to devote the fruits of the controlling interests in those firms to philanthropy.

Allan Gray, Orbis and Allan Gray Australia groups of asset managers have their own websites and privacy notices. Nothing in this website or in this Notice reflects the policies of those asset managers. For any information relating to those asset management firms you should visit their websites.

The philanthropic activity of Allan & Gill Gray Foundation is conducted by the entities which make up Allan & Gill Gray Philanthropies. These entities are set out in the Legal Notice.

This privacy notice is issued on behalf of Allan & Gill Gray Foundation and Allan & Gill Gray Philanthropies.

About this Privacy Policy

In order to enable Allan & Gill Gray Foundation and Allan & Gill Gray Philanthropies to achieve their purposes, personal information may need to be stored and processed in a number of ways.

We may collect personal information about you from a range of sources, in the course of your interactions with us and as a result of people and entities connected with you interacting with us. References to "you" include all individuals whose personal data we collect, hold and process in the course of operating Allan & Gill Gray Foundation and/or Allan & Gill Gray Philanthropies.

This privacy notice contains information about the information we collect, how we collect it and the ways in which we use it. Whilst we have tried to include as much detail as possible, you may have further questions about our processing of personal data. If so, please contact info@allangillgrayphilanthropies.org.

We update this privacy notice from time to time in response to changes in applicable laws and regulations and/or changes to our processing practices and to the nature and scope of our activities.

When changes are made, we will update the date at the end of this document. Please review this privacy notice periodically to check for updates.

Information we collect and how we collect it

Allan & Gill Gray Foundation and Allan & Gill Gray Philanthropies collect specific information about its members and people connected with their members in order to fulfil their purposes.

The information collected can be categorised as follows:

• Your personal identification information (which may include your name and passport information, your IP address and personal data required to establish your identity and undertake such checks as we may be legally obliged to complete and personal data available in the public domain).
• Your contact information (which may include postal address and e-mail address and your home and mobile telephone numbers).
• Your family relationships (which may include your marital status, the identity of your spouse and the number of children that you have).
• Your professional and employment information (which may include your level of education and professional qualifications, your employment, employer’s name and details of directorships and other offices which you may hold).
• Marketing and communication preferences which you tell us about.
• Business details.
• Details about your engagement with us e.g. event attendance, correspondence and meetings.
• Dietary requirements for events.

Information is collected in a number of ways including:

• When you or someone connected with you provide information to us in connection with a grant from Allan & Gill Gray Foundation and/or Allan & Gill Gray Philanthropies.
• When we collect information as a result of other interactions which you have with us, including where you provide advice or services to us.
• When we collect personal data in the course of managing the assets of Allan & Gill Gray Foundation and/or Allan & Gill Gray Philanthropies or from publically available sources in the course of researching philanthropic opportunities for Allan & Gill Gray Foundation and/or Allan & Gill Gray Philanthropies or as part of the activities of Allan & Gill Gray Foundation and/or Allan & Gill Gray Philanthropies.
• When we collect information about you as a result of your connection (whether family or professional) or someone else's connection with Allan & Gill Gray Foundation and/or Allan & Gill Gray Philanthropies.

How we use your personal information and the lawful basis for doing so

If at any time you want us to stop sending you material or invitations, please contact info@allangillgrayphilanthropies.org.

We may also process your personal data for other purposes where:

• Such purposes are reasonably ancillary to the purposes set out above; and/or
• Where we are legally required or permitted to process personal data.

Retention of your personal information

We will retain personal data for as long as necessary for the purposes set out above.

We will not retain your personal information if it is no longer required. In some circumstances, we may legally be required to retain your personal information, for example for finance or audit purposes.

We will ensure you are always able to update your information with us and are able to change your preferred communication preferences.

Sharing your personal data

We may share your personal data with each other and with third parties (including other stakeholders in the grant process, banks, financial institutions or other third party lenders, regulatory bodies, law enforcement agencies, service providers, auditors and/or our administrators and legal professionals) under the terms of any appropriate delegation or contractual arrangement.

Those authorised third parties may, in turn, process your personal data abroad and may have to disclose it to foreign authorities to help them in their fight against crime and terrorism or otherwise to satisfy their regulatory requirements. Where such entities act as data processors, we will ensure that there is an appropriate agreement in place. Where such entities act as data controllers, they will be under an obligation to process your personal data in accordance with applicable laws.

• Where we transfer your personal information outside the European Economic Area (and/or Guernsey), we will ensure that it is protected and transferred in a manner consistent with legal requirements applicable to the information. This can be done in a number of different ways, for instance:
  • the country to which we send the personal information may be approved by the European Commission or the Government of Guernsey as providing adequate protection for personal data; or
  • by utilising a contract based on “model contractual clauses” approved by the European Commission.
• In other circumstances, the law may permit us to otherwise transfer your personal information outside Guernsey.

Where we share your information with a third party, we require the recipients of that personal information to put in place adequate measures to protect it.

If you would like further information about the safeguards we have in place to protect your personal information, please contact info@allangillgrayphilanthropies.org.

Your rights

You have the following rights (which may be exercisable depending on the circumstances) in respect of the personal information about you that we process:

• the right to access and port personal information;
• the right to rectify personal information;
• the right to restrict the use of personal information;
• the right to request that personal information is erased; and
• the right to object to processing of personal information.

You also have the right to lodge a complaint about the processing of your personal information either with us or with the Office of the Data Protection Authority in Guernsey (www.odpa.gg).

Where we have relied on consent to process your personal information, you have the right to withdraw consent at any time. You also have the right to object to processing on the basis of legitimate interests (although this right is subject to certain exceptions).

If you wish to exercise any of the rights set out above, please contact info@allangillgrayphilanthropies.org.

Inaccurate or amended information

Please let us know as soon as possible if any of your personal information changes (including your correspondence details) by contacting us at info@allangillgrayphilanthropies.org. Failure to provide accurate information or to update information when it changes may have a detrimental impact upon our ability to provide our services and/or our ability to perform our purpose.

Cookies

A “cookie” is a small text file that is stored on your computer, smartphone, tablet, or other device when you visit a website. They contain specific information related to your use of our website, such as browser settings, your preference settings or tracking identifiers. Cookies make it easier for us to give you a better experience online. For all optional types of cookies, we will obtain your consent before these cookies can be used or stored on your device.

This Cookie Policy applies to our Website, by which we mean any website or mobile application operated by or on behalf of Allan & Gill Gray Foundation, regardless of how you access the network.

By accessing the Website, you agree that this Cookie Policy will apply whenever you access the Website on any device.

Any changes to this policy will be posted here. We reserve the right to vary this Cookie Policy from time to time and such changes shall become effective as soon as they are posted. Your continued use of the Website constitutes your agreement to all such changes.

We may collect information automatically when you visit the Website, using cookies. The cookies allow us to identify your computer and find out details about your last visit.

You can choose, below, not to allow cookies. If you do, we can't guarantee that your experience with the Website will be as good as if you do allow cookies.

The information collected by cookies does not personally identify you; it includes general information about your computer settings, your connection to the Internet e.g. operating system and platform, IP address, your browsing patterns and timings of browsing on the Website and your location.

Most internet browsers accept cookies automatically, but you can change the settings of your browser to erase cookies or prevent automatic acceptance if you prefer. Remember that if you turn off cookies in your browser then these settings apply to all websites.

Types of cookie that may be used on your visit to our website:

The following types of cookie are used on this site. We don't list every single cookie used by name - but for each type of cookie we tell you how you can control its use.

1. Analytics cookies

These monitor how visitors move around the Website and how they reached it. This is used so that we can see total (not individual) figures on which types of content users enjoy most, for instance.

You can opt out of these if you want.

2. Site management cookies

These are used to maintain your identity or session on the Website. For instance, where our websites run on more than one server, we use a cookie to ensure that you are sent information by one specific server (otherwise you may log in or out unexpectedly).

These cookies cannot be turned off individually but you could change your browser setting to refuse all cookies if you do not wish to accept them.

Questions

If you have any questions about this Privacy Notice or how we handle your personal information (e.g. our retention procedures or the security measures we have in place), or if you would like to make a complaint, please contact info@allangillgrayphilanthropies.org.

Effective Date: 1 December 2021